How To Create A Weekly Calendar Template
Regardless of your profession, a weekly calendar can help you stay on track and make the most of the time that you have available. Weekly calendars are frequently used by students and office workers, but anyone can benefit from a weekly calendar as long as it suits their needs.
Your Weekly Calendar
There are a wide variety of reasons to use a weekly calendar instead of a monthly calendar, but the primary reason most people opt for a weekly setup is to help them stay organized. Weekly calendars allow you to note upcoming events, responsibilities, and other vital items that are scheduled over the next few days.
Having the ability to look over your calendar for the week can help you prepare in advance and plan when needed for future events. Students and office workers are some of the most notorious users of weekly calendars, but people in every profession make use of them as well.
Weekly calendars also allow you to write in recurring events and help ensure that you don't overbook your time. For some, their responsibilities and activities are too much to remember without writing them down, and a calendar allows them to fit more into their day than they otherwise would be able to.
Using A Weekly Calendar
There are no set rules about how your weekly calendar template has to look, and you can customize it any way that you like. Some people will want inspiring photos or quotes, while others will want a simple black and white setup with no frills.
Color and font can be a bonus for your template and can serve to help identify and organize information more quickly. Color coding and fonts have been used for many years to help make data more identifiable with only a quick glance.
There are a number of resources to help you create your calendar, and many of them will allow you an extensive amount of control for customization. Keep in mind that you'll want to customize this template to best suit your needs week after week.
Simple templates are often best as they allow you to focus more on the information without getting distracted by fancy fonts or bold pictures. However, if an inspiring photo or nice font helps you to keep on track, then your template should reflect those needs.
How To Create A Weekly Calendar Template
There are many different ways to create a weekly calendar template, but the easiest way to do it is with software that is suitable for the task. Both Microsoft Office Word and Excel have a function for creating weekly calendars, and other websites such as Canva, Time and Date, and Calendar Labs have similar services.
There are many websites out there offering free templates and weekly calendars that you can customize in any way that you like. Some of these sites allow you to print off a years’ worth of sheets all at one time, and others will enable you to customize with photos and colorful details.
Regardless of which software or website you choose, make sure that your calendar template for each week is reflective of how you want to use your calendar, and the method of planning that works best for you.
Just about everyone has Microsoft Word, and this versatile piece of software is readily utilized for a number of different organizational tasks. Creating a weekly, monthly, or yearly calendar is very easy with some of their simple built-in features.
To create a weekly calendar template, you'll first need to select one of the existing Microsoft Office templates that has the basic structure you are looking for in a template. Once you have one that covers your basic needs, click “create” and your calendar will appear as a new document.
From this point, you can rearrange headings, change the font, and customize this template to suit your needs better. If you need a specific section for notes, you can add various columns, and expand specific text boxes to allow more room for text.
Once you have customized this template, you can save it to use each week, or print out several sheets if you intend to fill it out on paper. You also have the option to manually save a digital copy on your computer for each week if you wish, but double check to make sure your previous documents are saved.
Once you are finished, you have the option to share your calendar online with other individuals. If you want to share your calendar online, you should follow the instructions on Microsoft's website for calendar sharing.
Microsoft Excel is another program that computer users commonly have as part of the Microsoft Office suite of software. Excel can be a very powerful program for creating complex spreadsheets full of data and calculations, but it can also be a tool for creating useful text-based templates.
To create a weekly calendar in excel, you'll want to go to the Microsoft Office Website and select a template from the available Excel templates. Once you have chosen one, click "create" and you should see the template download and appear as a new document.
At this point, you can adjust fonts, add different colors and even expand specific cells to allow enough space for notes and other text. While it can be tricky to add a picture to Excel, it’s possible.
Should you find it helpful, you can still add formulas to excel which can help you add up quantifiable events. For example, you can add up how much time you spent on a specific task during the week, or how much time you logged for any other numerical metric of your choice. This function isn't often used, but for some, it can be helpful to track how the hours in a day are spent.
If you get stuck, there’s an Answers Community where users can ask questions and get answers about the Microsoft software that they are using. Answers are usually found quickly even if you don’t post a question to the community as it is full of active users and helpful associates from Microsoft.
Canva offers several different kinds of printable materials that includes calendars and other designs. You can design a personal calendar for yourself after you sign up for a Canva account on their site.
Once your account is complete, you’ll be able to choose from a whole library of templates that feature designs created by professionals. You can also get matching materials such as posters, flyers, business cards, and infographics.
Canva calendar templates are different than the ones you’ll find for free online, or provided by Microsoft. These templates are polished and more complicated with the addition of customized photos and fonts.
If you want a professional looking calendar with customization, then Canva can be an excellent option for individuals, or even larger companies of 100+ employees. Canva offers templates in different categories such as:
Time And Date
Time and Date is a free site with an impressive number of calendar templates and other calendar tools available. You can create yearly, monthly, weekly, daily, and even family calendars that are customized with only a few clicks.
Once you navigate to the page, you can begin selecting different options and previewing your template as the changes are made. You can also choose from different designs and layouts for your template and decide whether to include holidays or other observed events.
Time and Date also allows you to select the paper for printing and the language you would like in your calendar. Some of the language choices include English, Spanish, Hebrew, Norwegian, and German.
If you create an account on the site, you can also customize and add your own events directly to the calendar page, so you don't have to write them in later or add them in manually each year. You can also choose the start date and end date for your calendar as well as location information.
Calendar Labs offers an extensive collection of calendar options that you can download and customize as needed. They offer a wide range of templates for different categories of use, such as school, family, accounting, business, and long weekends.
Having this large assortment of templates available can be very useful for all kinds of planning, and you can preview each template before downloading it. Calendar templates are available in both landscape and portrait format, and you can get templates for yearly, monthly, and weekly calendars.
Once you have found a calendar template that you like, you can choose to download it as a Microsoft Word document, a PDF, or a JPG document. Once downloaded you can customize it with different colors, fonts, and adjust the structure as needed.
The majority of the blank calendars are compatible with Google Docs, LibreOffice, and OpenOffice Writer, which are different applications. You can also download this template and use it in Microsoft Word as you would any other downloadable template.